Personal Pupil Plan Template for Irish Schools
A professional 3-sheet Excel workbook for planning and reviewing a single support-plan cycle (6-8 weeks). Features SMART target tracking with dropdown validation, a structured review record, and comprehensive instructions aligned with the Guidelines for Primary Schools (2024) and the Guidelines for Post-Primary Schools (2017). Includes all 10 NEPS need areas, Gaeilge subtitles, and the problem-solving cycle.
What's Included
- Sheet 1: Support Plan - student details, pupil profile, SMART targets with dropdowns
- Sheet 2: Review Record - 6-cycle review table with outcome tracking
- Sheet 3: Instructions - step-by-step guidance, SMART examples, glossary
- Dropdown menus for support levels, need areas, staff roles, frequency, and settings
- Target status tracking (Not Started → Partially Met → Fully Met → No Longer Relevant)
- All 10 NEPS need areas pre-populated (Literacy through Self-Care/Independence)
- Parental/Guardian Input and Child's Voice sections
- Signature rows for class teacher, SET, and parent/guardian
- Professional Irish-themed design with Gaeilge subtitles
- Hidden data validation sheet for consistent dropdown values
How to Use This Template
- 1Download the template and open in Excel or Google Sheets
- 2Read Sheet 3 (Instructions) for a full walkthrough before you start
- 3On Sheet 1 (Support Plan), enter the student's details and select the support level
- 4Complete the Pupil Profile section with strengths, interests, and background information
- 5Identify 1-3 Priority Learning Needs using the need area dropdowns
- 6Write one SMART target for each priority need, choosing intervention details from dropdowns
- 7Record parental input and the child's voice using the built-in prompts
- 8After each 6-8 week cycle, complete a row on Sheet 2 (Review Record)
- 9Use the Overall Outcome section to decide next steps: continue, adjust, or close
Frequently Asked Questions
What is a Personal Pupil Plan?
A Personal Pupil Plan (PPP), also called a Student Support Plan or Individual Education Plan (IEP), is a working document that records a child's priority learning needs, the SMART targets set to address them, and the interventions planned for a 6-8 week cycle. It is required at School Support and School Support Plus levels under the NEPS Continuum of Support framework.
Is this template aligned with official guidelines?
Yes. The template follows the Guidelines for Primary Schools: Supporting Pupils with Special Educational Needs (2024) and the Guidelines for Post-Primary Schools (2017). It incorporates the problem-solving cycle, all 10 NEPS need areas, and the SMART target-setting principles from both documents.
What are the 10 NEPS need areas in the template?
Literacy, Numeracy, Language & Communication, Social & Emotional, Sensory, Physical/Motor, Attention & Concentration, Executive Function, Behaviour, and Self-Care/Independence. These are built into the dropdowns so you can select them consistently.
How do the SMART target dropdowns work?
Each target block lets you select the related need area, who delivers the intervention (Class Teacher, SET, SNA, etc.), frequency (Daily to Weekly), setting (In-class, Small Group, etc.), and current status (Not Started to Fully Met). This ensures every plan uses consistent language for NCSE reviews.
How is this different from the Student Support File template?
The Student Support File is a comprehensive 8-sheet record of the child's entire support journey. The Personal Pupil Plan is a focused 3-sheet document for planning and reviewing a single 6-8 week intervention cycle. Think of the PPP as the working plan that feeds into the broader SSF.
Can I use this for post-primary students?
Yes. The template aligns with both the primary and post-primary guidelines. The SMART target structure, need areas, and review cycle apply equally to post-primary settings. Simply adapt the student detail fields as needed.
Will this template work in Google Sheets?
Yes, the template is compatible with Google Sheets. Upload the Excel file to Google Drive and open with Google Sheets. All dropdown menus and formatting transfer, though some conditional formatting may display slightly differently.
Is this template free to use?
Yes, this template is completely free to download and use in your school. It is provided by SENScribe to support Irish teachers with SEN planning and documentation.
Personal Pupil Plan Template...
Excel • 18 KB • Free